12 Super Useful Cheatsheets & Job Aids

12 Super Useful Cheatsheets & Job Aids

Learning & Instructional Design

Multimedia Learning Design Principles

Based on Richard Mayer’s

Gagne’s Nine Events of Instruction

Anyone who designs any kind of learning materials should bookmark this interactive guide to Robert Gagne’s Nine Events of Instruction created by Montse Anderson (@mlearning)

gagne

Multimedia Learning Design Resources

This collection of resources will give you a nice headstart on finding the things you need when you’re ready to start building.

Articulate Storyline Shortcuts

Give your work in Articulate Storyline a boost of speed with these handy keyboard shortcuts.

storylineshortcutshykkoy

https://community.articulate.com/download/storyline-keyboard-shortcuts

Presentations & Design

Here are some useful presentation & design-related guides. For even more, check out this big collection of curated resources for PowerPoint and multimedia design.

10 PowerPoint Shortcuts You Should Know

 

Character Map for Wingding Icon Fonts

If you ever use any of the winding fonts in your designs, you’ll love having a copy of this complete map created by Bruce Gabrielle. This has been on my office wall for years!

ppticons

http://speakingppt.com/wp-content/uploads/2011/10/wingdings-webdings-character-map-speakingppt.pdf

Canva Shortcuts

I’ve mentioned Canva as a great tool for designing just about any type of graphics you need and you’ll have them done in no time with these useful shortcuts.

canva-keyboard-shortcuts-1-662x1530

https://designschool.canva.com/blog/canva-shortcuts-infographic/

General Office & Others

Top 10 Document Time-Saving Tips

No matter what job you’re in, you probably deal with documents. These time-saving tips will help you polish them off in record time.

criwi55vyaawfo8

https://1drv.ms/b/s!AmgsY2o4oVrwkV7uGyj34ii2lrQO

Google Docs Cheatsheet

docs

https://gsuite.google.com/learning-center/products/docs/cheat-sheet/

Google Sheets

sheets

https://gsuite.google.com/learning-center/products/sheets/cheat-sheet/

Google Drive

drive

https://gsuite.google.com/learning-center/products/drive/cheat-sheet/

Dropbox

Loads of folks regularly share files with Dropbox. This is a useful guide for those who are new to Dropbox of others you’re sharing Dropbox files with who aren’t regular users.

dropbox

http://www.takecontrolbooks.com/resources/0150/TCoDropbox-CheatSheet.pdf

Thanks for stopping by. Do you have any cheatsheets posted on your wall? What are they? I’d love to know!

This is the 9th post of a 12 part series.

Top 12 Things in My Presenter’s Toolkit

Top 12 Things in My Presenter’s Toolkit

Many trainers and presenters, especially when they’re just getting started, underestimate the probability of something going wrong with the technical set up at their event. And trying to troubleshoot with a room full of anxious people watching your every move is nobody’s idea of fun.

Anyone who does any type of speaking or presenting should have a good toolkit to handle the inevitable challenges you’ll run into along the way. Here are the top 12 things I always have with me for every workshop, conference session, or any other type of presentation I deliver.

Before you begin, you should know the science behind giving a powerful and persuasive presentation. And one of the best places to start is Susan Weinschenk’s “100 Things Every Presenter Needs to Know About People

100 Things Every Presenter Needs to Know About People by Susan Weinschenk

513m7bmk04l-_sx387_bo1204203200_ “100 Things Every Presenter Needs to Know About People” is a great book that will teach you things like how people process information, the best ways to grab and hold people’s attention, how to move people to action and more.

In this book, Susan shares how to use psychology to be a better presenter. A lot of presenters craft talks based on their personal intuition of what is best. And that is fine, as long as your intuition aligns with the science. There is something for everyone to learn from this book and as usual, you can learn even more by plugging into Susan’s blog and following her on Twitter ( @thebrainlady ).

Adapters

30003aVGA, DVI, HDMI, etc. You never know what combination of alphabet soup you’re going to need to connect your laptop or iPad to a projector, TV, or who knows what type of projection system.

Most projectors support VGA and more modern ones also support DVI and/or HDMI inputs, Murphy’s Law means that whatever one you plan for will not be what is actually available when you show up.  Don’t forget the audio connections if you’re using any multimedia.

While many conferences can help you out, the stakes are way too high to leave this to chance.

Presentation Remote aka Clicker

61kv3zrvp8l-_sl1300_This is another thing that event organizers will often provide and another thing I wouldn’t leave to chance, especially at smaller events. Logitech has several good ones including my favorite the R800. I like that it has a 100ft range and a timer you can set to buzz to keep you on schedule. For a little less money, the R400 is also a good one.   There are a lot of options to suit your needs. Just don’t forget the extra batteries.

PRO TIP:
If you co-present you can plug two clickers into the same computer so both speakers can advance their own slides without having to pass the remote back and forth.

Backup plans

Not only should you have a backup plan, but you should also have a backup to the backup and maybe even several more to back those plans up. Even if your host promises you everything will be taken care of, don’t ever assume that is actually the case. There are far too many details that can fall through the cracks, and right or wrong, all of them will reflect directly on you.

At a minimum, you’ll want to have backup copies of your slides. If you’re presenting on your own computer, be prepared for it not to work. Save a copy of your slides on a thumb drive, online someplace like Dropbox, Google Drive, etc. I always try to also save a PDF version of my slides, which can be displayed on any computer even one that doesn’t have PowerPoint installed.

Depending on the situation I’ve even traveled with my own entire set up including computer, iPad, projector and speakers. As they say, hope for the best but prepare for the worst.

PRO TIP:
It matters if you built your deck on Windoes but are presenting on a Mac and vice versa. Here are a few things to consider when navigating between a PC and a Mac.

Internet Access

skyroam_device_global_no_shadow_no_canvas_smallIf you’re doing live demos or anything else that requires an internet connection, you’ll definitely want a back up plan for that.  I love including live polls in many of my talks which require an internet connection. I always have a fallback plan for internet that doesn’t work. (It happens way more often than you think!)

If you are totally dependent on having internet in your session, be sure to get to the venue you are presenting in early enough troubleshoot your connection and consider bringing your own connection along via a mobile hotspot. I’m fortunate to have the best library in the world where I can check out a mobile hotspot for free.

If you’re library isn’t as awesome as mine and you don’t want to buy one yourself, you can  try something like Sky Roam and rent one. Their service even works internationally.

Polleverywhere

Speaking of live polls, I’m a big fan of @polleverywhere.  I’ve talked about Poll Everywhere before and their free PowerPoint add-in makes adding interactive, real-time polls to your presentations a snap. And the best part is that your audience will love participating and being a part of your talk!

poll-results-before-e609d26de44b3f70fe9f0ca6dfc9e4d5

Slide Hosting

If you want to make your slides available, you’ll want a good place to post them. Slideshare is where I share mine. With Slideshare, you’ll be able to embed your slides in your own website or other places online. You’ll also get some nice analytics so you can see what is happening with your slides. It is nice to see how many views and where people are who are checking them out.

Handouts

I’m a big believer in creating separate handouts for the sessions I deliver. Without me there to explain, my slides are not nearly as valuable. The nitty gritty details that stand alone without me there are in my handouts.

There are a number of benefits both for and the audience. For me, I don’t have to worry about diluting my presentation message with all the “nice to have” content. And for my audience, handouts let them relax and pay attention without trying to take notes. The handout also directs them where to find more details and how to easily contact me with any questions.

TalkBook

Speaking of handouts, I  recently discovered TalkBook and I’m super excited about it. If you’re providing handouts, contact information and other supporting details to your audience, you’ll like this too. TalkBook lets you set up everything in advance then, when you’re ready, you can share a simple link that collects email addresses and automatically sends your handouts and other information.  It even lets them rate you and ask follow-up questions. This is a  huge upgrade to the old way of handling this.

Try it for yourself and see what you think. I’d love to hear your thoughts?

Buffer

If you’re not leveraging the power of social media for your engagements you’re really missing an opportunity. From building interest in advance to sharing tweetable messages and follow-up resources afterward social media can give you a big boost. Buffer is one of my favorite social media tools and lets you schedule posts to Twitter, LinkedIn, and other platforms. You’ll also get insightful analytics to see how people are interacting with your posts.

screen-shot-2013-07-22-at-12-35-04-pm

SocialShare

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Social Share is a PowerPoint add-in that makes it easy to share your slides directly to Facebook and Twitter without needing to leave PowerPoint.

Portable Bluetooth speaker

81jla8ypbcl-_sl1500_I’ve come to appreciate how music can improve an experience. I like to have some subtle music playing as people filter into a session and if it is a workshop during breaks, lumch, working sessions, etc. There are some really great stations on Pandora and Google Music that work great for this. I have this Bose speaker and it is fantastic, but there are tons of great options for any budget.

I know there are lots of other things that lots of other speakers and trainers will never leave home without. What is on your ‘must have’ list? Duct tape, extension cords, power strips, flip charts, dry erase markers? Whatever it is, I’d love to hear about it.

This is the 8th post in a 12 post series. 

Top Presentation Slide Decks

Top Presentation Slide Decks

Like it or not, the ability to create effective slide designs is a skill that will benefit you and any audience you are trying to reach. This collection is of slide decks will help anyone improve their presentation and slide making skills.

If you want to dive even deeper, you might be interested in this big curated collection of PowerPoint and presentation-related resources that I maintain over on Zeef.

The Science of Memorable Presentations | Ethos 3

Many people who build presentations and other slide-based content like e-learningg can benefit from learning the science behind what works best and what doesn’t. This deck from Ethos 3 is a great start. While you’re at it, check out this must read post on “The Scientific Reason Why Bullets Are Bad for Presentations”

Why Presentations Matter |
The Presentation Designer

In this SlideShare presentation, you’ll see some helpful tips to improve your presentation designs and how to make your presentations more engaging.

Slides that Rock

Five design principles for creating slides that rock!

8 Tips for an Awesome PowerPoint Presentation | Damon Nofar

Try out these eight tips on how to make your PowerPoint slides more visually engaging, creative and fun.

74 Safe Font Combos for PowerPoint |  Johanna Rehnvall

This interactive guide is divided into four groups:  sans serif+sans serifs, sans serifs + serifs, serifs + serifs, serifs + sans serifs. It also has a super helpful matrix view.

23 Quick Color Schemes for Your Presentation | Johanna Rehnvall

This is a quick guideto the built-in PowerPoint color themes which can be easily applied to your presentation and graphics, regardless of what presentation template you are using.

5 Ways to Surprise Your Audience and Catch Their Attention | Damon Nofar

Gaining and keeping the attention of your audience is critical. Check out these five ways of using the element of surprise in your presentations.

One Point Per Slide | Stinson Design

This deck will show you why having only one point per slide is important!

How to be a PowerPoint Animation Ninja | Bright Carbon

BrightCarbon’s presentation experts guide you from animation novice to ninja in 7 easy steps! If you like this one, be sure the check out  How To Be A PowerPoint Animation Ninja (Level 2)!

You Suck at PowerPoint | Jesse Dejardins

Learn about the 5 design mistakes you need to avoid.

Slide Docs | Nancy Duarte

Slidedocs are visual documents developed in presentation software intended to be read and referenced instead of projected. Take a spin through this deck and start reimagining your documents. Visit Nancy Duarte’s slidedocs.com to learn more and download templates that will get you started.

You Already Know How to Build mLearning (You Just Don’t Know It) | Mike Taylor

Mobile content is rapidly becoming a must-have for organizations big and small. This deck will show you how quick and easy it can be to build mobile-friendly content with PowerPoint (yes, PowerPoint) that is visually appealing, interactive, and dynamic.

I’d love to hear if you like any of these or what others are on your list of favorites!

This is post #7 in a series of 12. See them all here. 

12 Incredibly Useful Blogs for Learning Cool Stuff

12 Incredibly Useful Blogs for Learning Cool Stuff

pablo-4

It is no secret that I’m a huge proponent of learning. I make time every day to learn something new and am always on the lookout for useful takeaways from my experiences. One of the coolest things about learning is when you find something super useful and learn something you didn’t even know you needed to learn. These are some of my favorite sites that have given me those types of “Aha! Learning Moments”

Plug these into your favorite RSS/Feed reader and never miss a trick!

If you don’t have one or even know what the heck that means, jump over here to learn more and try Feedly. You’ll be glad you did!

PowerPoint, Slide Design & Elearning

Bright Carbon

brightcarbon

http://brightcarbon.com

Nuts & Bolts – Taylor Croonquist

nutsbolts

https://nutsandboltsspeedtraining.com/

Articulate E-Learning Heroes

elh

http://elearningheroes.com

Canva Design School

canva

https://designschool.canva.com/

Save time and subscribe to all of these* by plugging this into your favorite feed reader:
http://mix.chimpfeedr.com/e8166-Presentation-Design

* Articulate doesn’t have any feeds available, which is a bummer. 8-(

Excel

Chandoo – Purna Duggirala

chandoo

http://chandoo.org/

General Awesomeness

Digital Inspiration – Amit Agarwal

labnol

http://www.labnol.org/

Steve Dotto

dotto

http://dottotech.com

Better Cloud

bettercloud

https://www.bettercloud.com/monitor/the-academy/

Lynda.com

Check with your library for FREE access to Lynda.com courses.

lynda

http://lynda.com

Zapier

zapier

https://zapier.com/blog/

Microsoft’s Office Blogs

officeblogs

https://blogs.office.com/feed/?filter-product=excel%2Cword%2Cpowerpoint

Mike Tips

Yes, these are mine. 😎

miketips

https://miketips.wordpress.com/

This is post #6 in a series of 12. See them all here. 

 

Pimp My PowerPoint

Pimp My PowerPoint

When you’re working on building a presentation in PowerPoint you’re going to want some really great looking images that are right at your fingertips right? Instead of bouncing back and forth between multiple browser tabs and your slides, wouldn’t it be nice if everything you need was right there in PowerPoint?

Well, you’re in luck! Here are three super useful add-ins that will let you find and add images to your slides without ever leaving the comfort of PowerPoint.

Three PowerPoint Add-ins for Finding Great Images

1. PickIt:

PickIt is a free option to get the “right images in the right place at the right time” and it also works with other Office apps like Word and Sway. You can grab PickIt from the Microsoft Store.

I really like how they curate images. For example, check out the “Space for Text” collection. These images give you suitable space to overlay your own custom text.

ppt-laptop_cut

2. Pexels:

Pexels is a great place to find free for any personal and commercial project. And having them available right inside PowerPoint is even better! You can also grab this plug-in on the Microsoft store.

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3. Shutterstock:

If you can’t find what you’re looking for with either of the first two options and you’re a Shutterstock user like me, you’ll definitely want to grab the Shutterstock PowerPoint plug-in. (available for Mac & PC)  While the plug-in is free, you’ll need to purchase the images. You can use the “Try Image” option to add free watermarked images if you’re working on a mockup or aren’t sure if you’ve got the perfect image yet.

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Bonus: Office Insiders Get an Icon Library

As if that isn’t enough, Microsoft recently added a really nice library of 500 editable icons. (And as part of that same update, you can now use .SVG images in PowerPoint too!) If you’d like to get access to early release features like this in Office, just join the Office Insiders program.

Are you already using any of these or other PowerPoint plug-ins? What are your favorite image and icon resources?

Looking for even more add-ins and resources for your slides? Be sure to bookmark my big and ever growing collection of PowerPoint resources curated on Zeef.

Converting Keynote to PowerPoint

Converting Keynote to PowerPoint

Every once in awhile I find a great looking Keynote slide deck, like these over at Site2Max, and I think how great it would be to bring it over into PowerPoint to customize it. Fortunately, there is a super simple and free way to do just that – even if you don’t have access to the Keynote software. Here is how it works.

Converting a Keynote file to PowerPoint

The first step is uploading the Keynote file to the free, online version of Keynote via iCloud.com. Create a free account if you don’t already have one.

icloud

Next, open the Keynote app and upload the .key file by dragging it into your browser tab displaying the Keynote online app.

upload keynote

Click to view video: http://screencast.com/t/eZRvZj7HiW

After uploading, open the slide deck and look for the “Download a Copy…” option under the Keynote tools button at the top right. (wrench icon)

 

Keynote tools icon

Choose PowerPoint as the download format and off you go!!

12 Apps of Christmas-Day 9- PowerPoint Labs

Day 1 – Hemmingway App (Writing help)
Day 2 – PollEverywhere (PowerPoint audience participation add-in)
Day 3 – The Great Suspender (Memory Manager – Chrome add-in)
Day 4 – Grammarly (Writing -Chrome add-in)
Day 5 – Dropbox for Gmail (Chrome add-in)
Day 6-  Canva (online graphics tool)
Day 7-  Google Drive for MS Office (Office add-in)
Day 8-  Power User (add-in for PowerPoint)
Day 9-  PowerPoint Labs (add-in for PowerPoint)

Continuing in the world of PowerPoint plug-ins, today I want to share some other cool things you can’t do with PowerPoint alone. Power-Point Labs is another plugin for PowerPoint with provides you with a new tab and additional features not natively available.

Check out this video to see some of the easy to use, super useful features PowerPoint Labs enables.

A couple of my favorites include:

  • Spotlight darkens all but a specified region on the slide, allowing you to easily focus your audience’s attention on a particular aspect.

Using Spotlight is easy. First, draw a shape to indicate the area which should be lit up – you can use any of PowerPoint’s included shapes, or even draw a freeform shape.

  • Animate In Slide can be used to create slick animations within a slide, just like those shown below:To use Animate In Slide, place a copy of the shape to be animated at each “stop” along the desired animation path. Next, select the shapes in the order to be animated (by Ctrl+clicking them), then click the Animate In Slide button.
  • Auto Crop allows you to easily cut out a section of an image on a slide without needing any additional image editing software.For more complex cut-outs, just draw multiple shapes, select all of them, then click Crop To Shape.

    The result of the above crop, with the shadow effect applied:

  • http://www.comp.nus.edu.sg/~pptlabs//gallery.html

Check out more details on what PowerPoint Labs can do on their website.